Stage Four

Decision Step 9: Evaluate & Report Program Achievements

Why is decision step nine important?

  1. In addition to tracking the progress of focus areas programs, targets also facilitate evaluation and reporting on policy outcomes.
  2. Evaluating policy outcomes allows for learning from the successes and failures of proposed policy solutions, while also supporting policy adjustments when needed. 
  3. Making timely policy adjustments can promote a culture of improvement throughout the program implementation lifecycle.
Who should consider step 9? When to consider step 9?
  • All divisions and agencies of the Tobago House of Assembly.
  • Departments with responsibility for policies, plans, programs and projects, Program Development and Implementation Units, PDIU and Project Management Offices, PMO.
  • At the end of each of the first three quarters of each annual development planning cycle. Submit a quarterly report.
  • At the end of the fourth quarter of each annual development planning cycle. Submit an annual report.
Selected tools to implement step 9
  • Quarterly report template
  • Annual report template

Key Decision Points

  1. Evaluate the program based on the program indicators of progress or success.
  2. Prepare and submit quarterly reports using the standard reporting format.
  3. Prepare and submit annual reports using the standard reporting format.

Summary of Main Considerations

Program evaluation

  1. The effectiveness of focus area programs will be determined by how much they achieve or exceed one or more development program targets within a prescribed period.
  2. Divisions must submit quarterly and annual reports in the prescribed and standard format.

  Program reports

  1. Program reports will follow a results-oriented and transparent format designed to enable targeted data analysis through effective evaluation practices, along with an open-access results dashboard.
  2. This reporting approach will enhance accountability and transparency, which could lead to improved development program outcomes.

SDPP Quarterly and Annual Reports.

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